What is intense emphasis style in word

One positive impact is that it has made it much easier than before to delve into documents and actually see what is happening. More importantly, in some ways, as a published standard, it provides something that has been missing from Word for years: documentation.

In Word , there are over a hundred new styles. Modify an existing style. You can modify an existing style in the Styles gallery in two ways: Modify a style by updating it to match formatting in your document. Modify a style manually in the Modify Style dialog box. Modify a style by updating it to match formatting in your document. Do you? I break down the basics and importance of Styles in Word. Rohn this is a really good, visual tutorial. A good way to get started with more indepth use of styles.

There are other similar articles for older versions, which are still relevant. Word: where are all the Style controls? This Office-Watch. Any word or even a single letter has a collection of formatting settings as well. Position: Left, Center, Right, Justified. List: bullet, numbering. Line Spacing, Borders, Background color and a lot more details.

Styles could only be applied to an entire paragraph. Any changes to an individual word or phrase had to be done individually. Character Styles More recently, we got Character Styles. Now you can have a style that can apply to any group of letters or words in a paragraph.

To make it easier, styles have inheritance. A new style is usually a copy, linked to an existing style with just some changes to selected items. This is […] Word: where are Styles saved? Changing the style in a template will affect any document that uses the same template.

At the bottom of the Modify Style dialog are two choices for where to save the style. The same is true for applying character styles. To apply a character style, you can click in the middle of any word and select the character style to format the entire word.

If you want to change a group of words you must first select the text before applying the character style. Applying formatting to paragraphs is a little different. Just click anywhere in a paragraph and apply direct formats such as dragging the ruler to change indentation — since paragraph formats affect an entire paragraph, you don't have to select the paragraph.

If you want to affect multiple paragraphs, you must first select the multiple paragraphs. And, similar to applying text formatting and character styles, to apply a paragraph style, click within the paragraph and apply the paragraph style. Or, select multiple paragraphs to apply the same style to each of the selected paragraphs. CK Note : As of Word and later if you attempt to apply a paragraph style to selected text within a paragraph, you get a new character style with the same name.

The character formatting from the paragraph style is applied, but not the paragraph formatting. A new hybrid character style with the same name but with "char" appended is created. To apply a paragraph style to a single paragraph, click within the paragraph without selecting text. Practice: Apply Styles Type the following text into a new document. Click the Style drop-down arrow and select Heading 1.

Select the two paragraphs: Entire Firm and Individual Departments. Apply Heading 2 style to the selected text. Apply Heading 3 style to the department names.

You can also assign a shortcut key combination to any other styles that you use regularly. Display Paragraph Style Names in Normal View Sometimes it's useful to see what style has been applied to text within a document. You can turn on Word's Style Area feature to see what paragraph styles have been applied throughout the document. The Style Area is a re-sizeable pane on the left side of the window that lists the paragraph style applied to each paragraph.

It is only available in Normal View. From the Tools menu, choose Options and select the View tab. Locate the Style area width box. Click the up spin box arrow until it's set to 1. Click OK to close the Options dialog box. Tip To make the Style area width larger or smaller without redisplaying the Options dialog box, click and drag the line that separates the style name from the text of the document. From the Tools menu, choose Options, and select the View tab and set the Style area width back to 0.

Click OK. What you get. You can print a list of the styles in use in a document along with the formatting that goes into that style by selecting "Styles" in the "Print What" box on the Print Dialog Box instead of printing the document.

Replacing Styles Let's say you just finished applying styles to a long agreement only to find that you applied the Heading 2 style where you should have applied the Heading 1 style. This can easily be remedied by using Word's Find and Replace feature.

Instead of searching for text, however, you can tell Word to search and replace text formatted with a specific style. Click More on the Replace tab, if necessary, to display additional options along the bottom portion of the dialog box. If a button says Less, the window is already expanded. Delete any text, if necessary, that may appear in the Find what and Replace with boxes.

Click in the Find what box and click Format. Select Style. Select Heading 2 in the Find what style list and click OK. Click in the Replace with box and click Format. Select Heading 1 and click OK. Note that while there is no text within each edit box Find and Replace , just below each box is a message that Word will find and replace styles that are applied to text within the document.

If you try to use the Find and Replace feature again, make sure to click within each box Find and Replace and click No Formatting to reset what Word is to search for. Create , Modify and Locate Your Own Styles Now that you understand what a style is and what it can do, it's time to create some styles of your own. Not only can you create your own styles, you can modify existing styles to achieve the result you need.

Create a New Style The easiest way to create a new style is to format text with the attributes that you want to apply to the style. It doesn't matter what you type, only what type of paragraph and character formatting that you have applied to the text. Formatting is the only thing that is applied when you apply a style.

Although you can create styles that have more advanced attributes such as being followed by an entirely different style, the following exercise shows you just how easy the process can be. Practice: Create a Style Type your first name on a separate line in a document. Select your name and make the font Blue. Change the font size to points. Apply Bold and Underline formatting to the text. Center the paragraph. From the Formatting toolbar, click in the Styles box where the style name Normal is usually displayed.

Type your first name. This step is important. Click the Style drop-down list. You should see your newly created style. Test this by typing " This is a test " and applying the new style.

You can use the Style dialog box to create or modify a style. Another option for creating and modifying styles is shown in the following exercise. You create a new style by typing text and formatting it, and then from the Format menu, choose Style. There are two ways to modify an existing style. One of these methods is through the Style dialog box. However, an easier method is by changing the style by example using the Style drop-down toolbar button. The Style drop-down is useful if changes have already been manually made to a paragraph formatted in the style to be changed.

If this is not the case, styles can be changed using the Style dialog box. Practice: Two Methods to Modifying a Style Add several paragraphs to the document from the previous exercise. Apply the style that you created to the new text. Select the text Styles help users in law firms master Microsoft Word. From the Format menu, choose Style.

Click Modify. Click Format, and then select Font. Change the font color to Blue and the font size to points. Close the dialog box and apply the changes that you've made by clicking Apply. Notice that all text formatted with My Style updates to show the recent change.

Select the text Microsoft Word. Change the font size to This tells Word that you are working with the current style where the mouse is active. If this step was done correctly, the following Modify Style dialog box should display.

Do not ever check the box to automatically update the style from now on. This is the equivalent of giving a chain saw to an 8-year-old without supervision. Nothing good will come of it!

The style is changed to reflect the formatting of the selected text and this method is referred to as modifying by example. Notice how all paragraphs with the style are updated automatically. Warning We do not recommend selecting the Automatically update the style box especially in a legal environment where multiple users work on the same document. This feature will update the style each time you make a formatting change in a paragraph that has a style attached. Using the Quick Styles Gallery Word - unfinished - images only A lot of confusion can come from not knowing where styles are stored and when they are available in documents.

When new documents are created, the new documents are based on templates. The styles contained within these templates are copied to the new document. Changes made to styles in the document as well as new styles that you create only affect that one new document by default. If you want the change or addition to be added to the template, you have to tell Word to do so. Check the option to Add to template.

This makes the style available for any new documents that are based on that template. The style is added to the currently open template. Note Documents that have previously been created based on this template are not affected when you add a style to the template.

To automatically update style changes in templates and files previously created based on the same template, from the Tools menu, choose Templates and Add-Ins.

Select the option to Automatically update document styles and click OK. We recommend not checking this option.

It can produce unexpected results, especially in legal documents that must conform to court rules. CK Note : Automating Styles : For an excellent tutorial on styles and a methodical look at basing styles on one another and reasons not to base styles on normal, see John McGhie's Create a Template Part 2.

For a sample demonstrating styles based on one another, use of the style for following paragraph feature, and the AutoTextList field restricted by styles download the Letterhead Textboxes and Styles Tutorial by Charles Kenyon. Style A Arial Bold 20 pt Indented. When you save a style to the template, if that template is the normal template, the style will be available in all new documents.

This is normally expressed in points. An exact number can be typed into either of these boxes. If you press the up and down arrows, the number will be either 0 or a multiple of 6.

The dialog shown above is available in Modify Style for Word and higher. It is also the one shown for a the direct Paragraph formatting in Word and higher.

Spacing Before is the space that applies when the paragraph follows another paragraph. The Spacing After is space that is given before the next paragraph. Note that the numbers here are different.

If two paragraphs with these settings follow one another, the spacing, by default will be 12 the higher of the two numbers. It will not, since Word , be 18, the total of the two. Here are some screen shots showing how these settings act. The above screen shots from Word 97 show that the space before and space after settings are added together.

Compare them with the following screen shots of the same text with the same formatting from Word Beginning with Word the higher of the space-after setting for the preceding paragraph and the space-after setting for the current paragraph were used.

They are not added together. Note that at beginning with Word , the space-before setting for paragraphs starting on pages other than the first page of a section is ignored. If the checkbox for "Don't add space between paragraphs of the same style" is checked then despite the before and after settings there will be no extra space between paragraphs of the same style.

It will be like both settings were "0. If you create your own styles, it's especially helpful to assign a keyboard shortcut to them to make them easier to apply. You can also apply shortcuts to commonly used styles. Enter some text. Click somewhere within the indented paragraph. You will create a quote style that is very common in most law firms. If it is not already open, open the Styles Pane. In the the Styles Pane click on the button at the bottom left to create a new style.

In the Name box, type Quotation Quote style already exists. As Style type, select Paragraph. Based on should be your default style, likely Normal.

The Style for Following Paragraph will be set to be your new style by default. In the example, I changed that to Normal. Decide whether or not to have it appear in the Quick Styles Gallery. Decide whether or not to have the style be available in all new documents based on the template being used for the current document. This creates the style in your document.

If you clicked the option have it for new documents, when you close the document, you should be asked if you want to save changes to the template. Answer "yes" to that query. To assign a keyboard shortcut in the Ribbon versions of Word you need to access the Customize the Ribbon Dialog and then, in that dialog, click on the button to Customize the keyboard.

That brings up a separated dialog. You can do this by right-clicking in any Ribbon tab and choosing "Customize the Ribbon. Once you click on the button to Customize the Keyboard, separate dialog appears: Click in the box for the new shortcut key and press the key combination that you want to use.

If it is already assigned to something it will show that it is currently assigned and to what it is assigned. If it is already assigned, decide if you want to overwrite that. If not, delete the shortcut you entered and choose a different one. Click on Assign, then Close.

Click on OK in the Customize the Ribbon menu. Even if you do not assign a keyboard shortcut, the style will be available in the Styles Pane and optionally the Quick Styles Gallery. Note If you want to add a shortcut key to a style that already exists, Word lets you do that, too. Select the style to which you want to add a shortcut key and click Modify. Click Shortcut Key and follow the steps from the above exercise. Following a Style with Another Style If you apply a paragraph format in Word, it keeps that format until another one is chosen.

This is true for styles as well. If you use the "My Style" style created in the previous exercise , Word continues to use that style each time you begin a new paragraph until another style is chosen.

Sometimes the style is only needed for one paragraph at a time for example a heading style. To cut down the amount of times the user needs to use the Style menu; you can choose which style should be used in the paragraph that follows the new style. Many paragraph styles in Word are set to be followed by the Normal style by default.

Select Normal style from the Style for following paragraph list. If you want the change to be there in new documents, click the radio button for New document based on this template. Menu versions Word and earlier. Notice the style of the new paragraph automatically changes to the Normal style when you press enter after a paragraph formatted with the "quote" style.

One of the most effective ways to do this is through the Organizer. If you have a group of styles that you want to have work together, in ribbon versions of Word, look into Quick Style Sets. In Word and earlier , you access the Organizer in one of two ways: from the Format menu, choose Style and click Organizer; or from the Tools menu, choose Templates and Add-Ins and click Organizer.

Word is the same. Word , the same Styles Organizer. No Toolbars or AutoText tabs. Click on the Organizer button. This is similar to the methods in Windows. Click Organizer. Select the appropriate tab for items that you want to copy. For example, to copy styles from one document or template to another select the Styles tab. To copy styles from your current document to the Normal. Click Close. Note If a style name that you are copying already exists, you are asked if you want to replace it. Charles Kenyon Note I have found it best when copying styles using the organizer to copy them three times if any of the styles is based on other styles or is followed by other styles.

I'm not sure why this makes a difference, but I've found that clicking on that copy button three times means that these relationships continue in the destination template.

I know that when I copy them only once, they do not and the styles are then followed by the Normal style. See this Knowledge Base article Q for possible explanation.

Since at least Word , the Organizer will not necessarily show all of the styles in the Normal template. See below in troubleshooting. You can use a global template as a stylesheet if you include a macro to copy the styles into your document.

It lets you copy to multiple documents at once. If you have defined one of the built-in styles just the way you want but would prefer to be using a style of your own for this purpose, copying the formatting to your new style without it being based on the existing style. If you are comfortable editing vba macros, you can record a macro that calls up the style modification dialog and goes through each of the various format dialogs and closes them. Then create your new style and edit the macro to refect the name of your new style rather than the one in which it was recorded.

Run the macro and the new style should match your original one. The Style Duplicator lets you create a new style with the same definition as an existing one. Another way to copy styles is to simply copy and paste paragraphs created in another document containing the style you're looking for. All paragraph formatting is contained in the paragraph mark at the end of each paragraph.

Make sure when you select and copy the paragraph text that you include the paragraph marker at the end of the selected paragraph. List: Applies similar alignment, numbering or bullet characters and fonts to lists. You can also base a style on another style. The new style will inherit the formatting of the original style, as well as any changes made to the original style later. Basic formatting commands are found right in this dialog box.

To customize more advanced formatting, click the Format button and select a category from the menu. One of the benefits of using styles is that when you make a change to one, everything that's using the style is automatically updated. To delete a style, select Delete or Revert to [style name]. If there is no option to delete the style, reverting it back to the style it was based on effectively deletes the style.

The style is updated, and the changes you made are applied to all text that uses the style. There are a lot of built-in styles that don't get used and get in the way of the styles you're working with. You can change the Styles pane settings to show only the styles used in a document.

Toggle navigation. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes. Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites.

Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information informit. On rare occasions it is necessary to send out a strictly service related announcement.

For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature. We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources. Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site.

While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson but not the third party web trend services to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser.